Can you see yourself here?
Accounting Assistant (Part-Time)
The Westmoreland Museum of American Art’s part-time Accounting Assistant is a detail oriented person who is responsible for the Accounts Payable and Accounts Receivable functions for The Westmoreland. The candidate acts as the first line of internal control for cash disbursements by ensuring invoices have proper coding and authorizations, setting up 1099 vendors, maintaining W-9 forms and handling vendor relations. The Accounting Assistant enter
s the invoices into the accounting software (Abila Non-Profit Accounting, formerl y Sage MIP), prints checks and runs various reports on a regular and ad hoc basis. The candidate manages The Westmoreland’s staff credit cards payment processes, office supplies and inventory as well. Minimum qualifications include an accounting background and three years of related work experience, proficiency with MS Office, especially Excel, well organized and accurate and able to work collaboratively in a team environment.
Manager of Facilities
The Westmoreland Museum of American Art seeks a Manager of Facilities to be responsible for managing all aspects of the buildings and grounds of the Museum, including maintaining HVAC parameters, maintenance, service contracts, and working with special events. This position is responsible for cleanliness and safety of the premises, especially in regard to the Museum visitor’s experience. The position is part-time, but full-time will be considered if preferred. Artists with appropriate skills are encouraged to apply.
This position is specifically responsible for the operation of the heating, ventilating and air conditioning system (HVAC) for the protection and preservation of the Museum’s collection and all equipment including lighting, emergency generator and power distribution system. Also ensures that the museum grounds are safe and maintained, including snow removal and grounds keeping. Some hands-on work along with managing outside contractors is involved. Manages facilities budget, ordering of supplies and supervises one part-time person.
This position serves as first contact (24/7) for irregular openings/closings, false alarms, and any other issues related to the security system working with police and fire agencies as well as our own monitoring company.
Must work collaboratively and support other teams including the art team relating to securing and protecting the collection; and special events, including set-up and tear-down, and clean up.
Excellent computer skills, the ability to manage a flexible schedule, and being a team player are a must. A well-rounded background and knowledge of HVAC, electrical and plumbing systems (including equipment maintenance and repairs), is required, as are a valid PA driver’s license and the ability to lift and carry at least 50 pounds.
Completion of an Associate’s Degree in related field, and an appreciation for the specific environmental needs of an art collection are preferred as is experience in supervision in the operation of a commercial or institutional facility.
Interested candidates, please send letter of interest (with details about computer experience) and resume to firstname.lastname@example.org. The Westmoreland is an EOE. No phone calls, please.
Museum Shop Sales Associate (Part-Time, weekend and evening hours)
The Westmoreland is seeking a part-time Museum Shop Sales Associate for weekend and occasional evening hours. This position works with the Advancement Team and reports to the Museum Shop Manager. Essential duties include greeting and servicing shop visitors, assisting in meeting monthly sales goals, cash handling, and inventory maintenance and merchandising as directed by the Shop Manager.
Successful candidates will have at least one year of retail sales and/or service experience in a customer-oriented environment, excellent communication skills, ability to use Point of Sale retail system, ability to lift up to 50 pounds and other activities related to receiving, storage and shipping merchandise and cleaning shop shelves and display units. Hours are Saturday and Sunday from 11:00am to 5:00pm, and Wednesdays from 4 to 7pm. Additional evening hours may be required for special events.
Interested candidates, please send letter of interest and resume to email@example.com. The Westmoreland is an EOE. No phone calls, please.
Visitor Services Representative (Part-Time)
The Visitor Services Representative (VSR) at The Westmoreland provides excellent visitor services for our guests. They ensure the protection and safety of our visitors, staff, the collection and the Museum’s physical facilities by being stationed in our galleries during public hours. All of our VSRs are welcoming to our visitors, providing general and wayfinding information as requested. As the VSRs are visible to the public on a regular basis, we expect them to deal with the public in a pleasant and diplomatic manner. The VSRs are also expected to assist if an accident or emergency occurs. The successful applicants should have prior customer service experience and must be able to communicate clearly and effectively with the public. The person should be able to stand for long periods of time, comfortable working with large crowds and physically able to react to emergency situations.
Interested candidates, please send letter of interest and resume to Tina Klym-Snyder, Manager of Visitor Services at firstname.lastname@example.org. The Westmoreland is an EOE. No phone calls, please.
Advancement Intern (Part-Time, Unpaid)
The Advancement Office is seeking a part-time intern to work with the Advancement Team. This internship is a 6-10 hour a week unpaid position with a flexible schedule. Students will gain experience in a non-profit arts organization specifically with fundraising initiatives including grants, individual giving, corporate sponsorships, special events and membership by assisting with day-to-day operations and special projects. The Advancement Office also oversees the Museum’s retail operations, which include the museum store and food amenities, and facility rental program.Candidates must be detail oriented, reliable, with excellent writing skills. This position will include some orientation into strategic plan.
General office duties including data entry, scanning and filing.
Assisting with fundraising activities such as editing and processing direct mail appeals, responding to inquiries and communications.
Assisting at Museum events such as Art on Tap, cultivation events, music concerts, etc.
Researching new funding opportunities and membership/fundraising trends.
Working with museum store manager in analyzing store sales data.
Working with events manager in coordination of facility rental program and special events.
Working with Deputy Director/Director of Advancement on special projects and strategic initiatives, other duties as assigned.
The Deputy Director/Director of Advancement will supervise the intern position. Working closely under her direction, the student will identify priorities and scope of responsibilities and work cooperatively with all staff and volunteers to accomplish tasks. Additionally, student may interact with the general public on occasion.Interested candidates please send letter of interest and resume to Catena Bergevin, Deputy Director/Director of Advancement at email@example.com.
The Westmoreland is accepting proposals for Pop-Up Exhibitions, which are held in the Robertshaw Gallery (adjacent to the lobby on the 1st floor). Artists working in all media will be considered. Site-specific installations are welcome. Guidelines for submitting proposals are available on Submittable.