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Employment

Internships

Artist & Other Opportunities

Employment

Executive Assistant

The Westmoreland Museum of American Art is looking for a high-energy and organized team player to provide administrate and project support to The Richard M. Scaife Director/CEO (Museum Director). This is a Full-Time position requiring flexible work hours to accommodate Board meetings, Museum events, and other Museum Director activities as necessary.
Duties:
  • Proactively plan, coordinate, and ensure the Director’s schedule is followed and respected.
  • Provide high level customer service and support to all internal and external constituents including donors, prospects, and Board of Trustees.
  • Process all invoices and check requests that come through the Museum Directors office as well as monthly credit card transactions for Museum Director.
  • Coordinate and oversee travel for Museum Director.
  • Assist the Museum Director with Board or external constituent-related meeting preparations throughout the year. Responsibilities include: coordinating and communicating meeting logistics efficiently, developing corresponding materials for meetings, managing production of printed materials, drafting and transmitting minutes and reports.
  • Manage board portal for preparation of materials in advance of board meetings.
  • Oversee planning and preparation of other in-Museum meetings including monthly All Staff meeting and Senior Team meeting.
  • Work with Senior Team members to collect quarterly board reports and other materials as needed.
  • Coordinate member travel program, booking travel arrangements and creating itineraries.
  • Greet guests and visitors to the Museum Directors office and during Museum functions.
  • Administer Museum Volunteer and Internship Programs, including recruitment, networking, and reviewing volunteer/intern applications to build a qualified pool of individuals. Work with team leaders to determine needs, organize trainings, and evaluate volunteer/intern performance. Partner with HR to schedule necessary clearances and develop volunteer/intern job descriptions.
  • Organize and oversee the Museum American Alliance of Museums reaccreditation process beginning in summer 2020 through 2021.
  • Provide administrative support to Senior Team as directed by Museum Director.
Minimum Qualifications
  • Associates degree and two years’ experience in an administrative assistant role.
  • Expertise in Microsoft Office Suite (Word, Outlook, Excel) and Outlook calendar capabilities, including scheduling in particular.
  • Experience in planning agendas for meetings as well as itineraries for travel.
  • Organized, with impeccable attention to detail and strong time management skills
  • Excellent communication skills, both verbal and written.
  • Professional, tactful, and collaborative in working with internal and external constituents; including ability to use discretion and preserve confidentiality.
  • Ability to work evenings and weekends as needed.
Working Conditions:
  • Standard office environment.
  • Ability to lift or move at least 10 pounds on a limited basis when assisting in Museum events and logistics
  • Valid PA driver’s license.
Employment offers are contingent upon satisfactory verification or criminal, and/or employment background checks.
The Westmoreland is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.
If interested, please send a cover letter and resume to careers@thewestmoreland.org.

Internships

Advancement Intern (Part-Time, Unpaid)

The Advancement Office is seeking a part-time intern to work with the Advancement Team. This internship is a 6-10 hour a week unpaid position with a flexible schedule. Students will gain experience in a non-profit arts organization specifically with fundraising initiatives including grants, individual giving, corporate sponsorships, special events and membership by assisting with day-to-day operations and special projects. Candidates must be detail oriented, reliable, with excellent writing skills. This position will include some orientation into strategic plan.
Duties include:
  • General office duties including data entry, scanning and filing.
  • Assisting with fundraising activities such as editing and processing direct mail appeals, responding to inquiries and communications.
  • Assisting at Museum events such as Art on Tap, cultivation events, music concerts, etc.
  • Researching new funding opportunities and membership/fundraising trends.
  • Working with Director of Advancement on special projects and strategic initiatives, other duties as assigned.
Working Relationships:
The Director of Advancement will supervise the intern position. Working closely under her direction, the student will identify priorities and scope of responsibilities and work cooperatively with all staff and volunteers to accomplish tasks. Additionally, student may interact with the general public on occasion. Interested candidates, please send letter of interest and resume to Sarah Rowe, Employee Benefits Manager, at srowe@thewestmoreland.org.

Marketing & Communications Intern (Part-Time)

The Westmoreland Museum of American Art is seeking a part-time intern for the Marketing & Public Relations Department. This internship is a minimum 10-12 hour a week. The intern will gain experience in a non-profit arts organization by assisting with day-to-day operations in the Marketing & Public Relations Department.
Duties Include:
Assisting the Director of Marketing & Public Relations, the Manager of Communications, and the Graphic Designer, the intern will perform a variety of duties including but not limited to:
  • assisting with creation of press releases and any printed/electronic materials, such as newsletters, brochures, postcards, eNewsletters, eBlasts, etc.
  • assisting with the development of an exhibition and/or event marketing plan
  • entering the Museums’ events and exhibitions on event websites, including local travel and tourism sites, newspaper sites, arts news sites, etc., and researching new online event listing opportunities
  • researching current social media trends
  • coordinating grass roots marketing efforts
  • assisting at events such as Art on Tap, Community Day, and/or other special events and programs
  • attending departmental and organization-wide meetings when available
  • general office duties such as data entry, coordination of mailings, etc.
  • performing other Marketing & Communications duties and special projects as assigned
  • photography and/or video recording/production experience is a plus
The intern will be supervised by the Manager of Communications. Working closely under her direction, the intern will identify priorities and scope of responsibilities and work cooperatively with all staff and volunteers to accomplish tasks. Additionally, the intern will have the opportunity to learn about a broad range of departmental operations. Interested candidates, please send letter of interest and resume to Sarah Rowe, Employee Benefits Manager, at srowe@thewestmoreland.org.

 

Artist & Other Opportunities

Call for Proposals for Regional Artist Exhibitions:

The Westmoreland is accepting proposals for exhibitions, which are held in the Robertshaw Gallery (adjacent to the lobby on the 1st floor). Regional artists working in all media and living within a 150-mile radius of Greensburg/Pittsburgh, PA will be considered. Site-specific installations are welcome. For more information about submission guidelines, please contact Curatorial Assistant Bonnie West at 724.837.1500 x129 or cwest@thewestmoreland.org.

 

Calling All Writers for Analog Scroll Opportunity:

The Westmoreland Museum of American Art is seeking to commission four writers from southwestern Pennsylvania to propose site-specific text to be added to the public art project Analog Scroll on the North Main Street Bridge in Greensburg over the course of the next four years. Each selected writer will be commissioned to write an original, site-specific poem/text for the bridge that will be on-site for a one-year period. For more information and to apply, please contact Curatorial Assistant Bonnie West at 724.837.1500 x129 or cwest@thewestmoreland.org.

 

In Search of Artist Educators:

The Westmoreland is in search of artists and makers to host Pop-Up Studios. Pop-Up Studios are geared towards adults (ages 18 and above) and take place once a month on a Wednesday evening, 6-8pm, in the Museum studio. These classes give adult attendees the opportunity to discover different techniques, work with various types of media and explore their creative side in a relaxing environment with snacks, drinks and expert instruction. Interested in hosting a Pop-Up Studio or have some questions? Please contact Studio Programs Coordinator Michael Carsone at 724.837.1500 x 146 or mcarsone@thewestmoreland.org.