Job + Opportunities

The Westmoreland is looking to hire a Human Resource & Benefits Coordinator who will be responsible for providing human resource and administrative support to the Museum and direct all activities related to payroll, employment records, on-boarding and separation, and employee benefits. The Coordinator will draft and implement benefit guidelines and policies and procedures for the institution. Additionally, the Coordinator will assist the organization in reinforcing an inclusive and supportive culture grounded in cross-departmental collaboration. This position is part time and expected to work 25-30 hours per week.

Essential Functions:

Employee Benefits

1. Maintains employee records for benefits and payroll, vacation and sick time and directs implementation of new benefit programs and systems. Updates employee records as needed.

2. Directs and administers employee benefit programs such as health, dental care, eye care, worker’s compensation, wellness initiatives, and requested employee leave of absences. Manage benefits open enrollment period.

3. Work with the COO to forecast and budget for changes in benefits plans at fiscal year-end, strategizing for a competitive benefits package.

4. Administers the Museum’s 403(b) Plan and is the point person for employee questions.

Human Resources

1. Supports the employment function of the Museum from the new hire process, new employee onboarding and the separation of employees for a work force of approximately forty (40) employees.

2. Recruit for open positions by formatting job descriptions, posting positions and reviewing received resumes. Supports departments by scheduling and attending interviews, developing interview questions and collecting candidate feedback.

3. Develops and writes policies for the Museum. Provides guidance to management and staff regarding HR policies and practices and monitors compliance.

4. Maintains employee files.

5. Administers and supports management in the performance management process which consists of quarterly check-ins.

6. Keeps up to date on compensation and human resource policy trends by attending trainings when applicable and reading related materials.

Payroll

1. Process payroll on a bi-weekly basis. Monitors and reviews payroll changes for staff.

Other 1. Administer the Museum’s Volunteer and Internship Programs.

2. Assist with special projects as needed and perform other duties at the discretion of management as assigned.

Minimum Qualifications:

1. Bachelor’s degree or equivalent experience in an HR related field.

2. Minimum 3 years of progressive experience in all aspects of human resources preferred. A combination of education and experience will be considered.

3. Strong interpersonal and communication skills.

4. Must be able to work independently and in a collaborative team environment.

5. Strong computer skills in MS Office (Excel, Powerpoint, Word and Outlook).

6. Proven ability to multitask and prioritize with excellent follow through on projects.

7. Experience with ADP payroll system or similar HRIS system helpful.

8. Experience with 403(b) or 401K plan compliance helpful.

9. Valid drivers license and reliable transportation.

To apply, please send cover letter and resume to careers@thewestmoreland.org. Employment offers are contingent upon satisfactory verification FBI fingerprint, PA Child Abuse (Act 33) and PA Criminal (Act 34) Clearances.

The Museum is committed to creating a diverse work environment and is proud to be an equal opportunity employer. The Museum does not discriminate on the basis of race, color, religion, creed, sex, national origin, age, physical or mental disability, marital status, veteran status, gender identity or expression, or any other category protected under applicable federal, state, or local law. We encourage individuals of all backgrounds to apply.

The Part-Time Museum Shop Assistant Manager will play a crucial role in the operations and success of our Museum Shop and Cafe while enjoying the flexibility of a part-time position. This role requires a blend of strong retail management skills, customer service excellence, and a passion for arts and culture. You will work closely with the Museum Shop Manager to ensure the smooth functioning of the shop and café to create an engaging experience for our visitors. The expected work hours are Wednesday through Friday and Sunday 9:30am-5pm with occasional evenings as required.

Responsibilities

Supervisory:

1. Provide guidance and supervision to museum shop and café staff and volunteers during scheduled shifts, fostering a positive and collaborative work environment. Delegate tasks effectively and ensure that team members are trained on proper shop and café procedures and to deliver exceptional customer service.

2. Assist in scheduling of Visitor Services staff to provide coverage for Shop and Cafe for all required hours, including special event needs.

Shop Operations:

3. Provide outstanding customer service to museum visitors. Assist customers in finding products, answering inquiries, and providing information about museum exhibitions and programs.

4. Assist with monitoring inventory levels, stock rotation, and merchandise displays to optimize sales and maintain a visually appealing shop environment and café.

5. Support the Museum Shop Manager in planning and executing creative and visually appealing displays that highlight merchandise and promote sales.

6. Actively promote museum shop and café products and services to visitors, maximizing sales opportunities while upholding the Museum’s mission and values.

7. Prepare end of day transactional reconcilements and communicate any discrepancies or issues to the Museum Shop Manager.

8. For the Café within the Museum Shop, ensure the café environment reflects the museum’s atmosphere and aesthetic, perform daily opening and closing procedures, monitor inventory levels, places orders for supplies and maintain safe food and beverage handling procedures.

9. Other duties as assigned.

Qualifications:

1. Minimum of three years experience in retail management.

2. Excellent interpersonal and communication skills, with a customer-centric approach.

3. Demonstrated ability to manage inventory, analyze sales data, and implement strategies to drive revenue growth.

4. Proficiency in Microsoft Office Suite and experience with inventory management software.

5. Knowledge of beverage preparation techniques and equipment is advantageous.

6. Ability to stand for extended periods and lift up to 30 pounds.

7. Flexibility to work part-time hours, including weekends, evenings, and holidays as required.

To apply, please send cover letter and resume to careers@thewestmoreland.org. Employment offers are contingent upon satisfactory verification FBI fingerprint, PA Child Abuse (Act 33) and PA Criminal (Act 34) Clearances.

The Museum is committed to creating a diverse work environment and is proud to be an equal opportunity employer. The Museum does not discriminate on the basis of race, color, religion, creed, sex, national origin, age, physical or mental disability, marital status, veteran status, gender identity or expression, or any other category protected under applicable federal, state, or local law. We encourage individuals of all backgrounds to apply.

The Part-time Visitor Services Assistant Manager supervises the Visitor Experiences staff, setting the example for excellent customer service, while ensuring a secure and safe facility for our visitors and the protection of the Museum’s assets and collection. This candidate will possess excellent communication skills, a passion for art and a commitment to fostering a welcoming and inclusive environment for all museum visitors.  As part of this part-time role, this individual is greeting our visitors at The Museum’s Welcome Desk during our open business hours, Wednesday through Sunday, and evening hours as required for after hours programming. 

Responsibilities: 

Supervisory 

1. Manages the Visitor Experiences staff daily to ensure full coverage for museum hours and special events.  

2. Keep Visitor Experiences staff informed of upcoming exhibitions, programs, events and other information of interest to the visitor. 

3. Work with Senior Manager of Visitor Services to plan year-round staff training programs featuring customer service, public relations, safety, education and security components. Responsible for implementing training program. 

4. Approves, updates, maintains, and stocks checklists, Visitor Experiences materials, updating the Gallery Host manual, and others procedural information.  

Welcome Desk and Gallery Support 

5. Maintains and manages the Welcome Desk, setting the example for quality customer service. These duties include: 

1. Opens and closes Museum as needed.   

2. Provides security for the lobby; monitors people coming in and exiting the front door; addresses emergencies with confidence and authority. 

3. Treats all visitors with inclusiveness   

4. Ensures visitor safety. 

5. Processes and records all monetary transactions by handling money, accurately making change quickly, and accurately tracking and recording the register and event cash boxes. 

6. Over sees and records accurate visitor logs and count for the day, including tours and special events.  

7. Other duties as requested by the Senior Manager of Visitor Services. 
    

Qualifications: 

1. Minimum of 3-5 years visitor or customer service experience in a supervisory capacity. 

2. Experience with staff development and training, team building, and ability to work productively and collaboratively with all levels of management and staff. 

3. Effective communication with visitors (children and adults), volunteers and museum staff in a courteous and professional manner. Demonstrated strong customer service skills.  

4. Demonstrated cash handling and record keeping abilities following internal procedures.  

5. Excellent computer skills including Microsoft Office; ability to use Outlook Calendar and Outlook email required. 

6. CPR/AED certified. Must be able to take and pass training to obtain certification. Museum will provide training if candidate does not have certification. 

7. Ability to occasionally move objects weighing up to 30 lbs. 

8. Flexibility to work part-time hours including weekends, evenings and holidays as required. 

To apply, please send cover letter and resume to careers@thewestmoreland.org. 
 
Employment offers are contingent upon satisfactory verification FBI fingerprint, PA Child Abuse (Act 33) and PA Criminal (Act 34) Clearances. 
 

The Museum is committed to creating a diverse work environment and is proud to be an equal opportunity employer. The Museum does not discriminate on the basis of race, color, religion, creed, sex, national origin, age, physical or mental disability, marital status, veteran status, gender identity or expression, or any other category protected under applicable federal, state, or local law. We encourage individuals of all backgrounds to apply. 

The Westmoreland Museum of American Art is looking to hire a creative Education Programs Manager to continue to grow and innovate our educational experiences for audiences from pre-K, K-12 and higher education.. This position will oversee our committed groups of contracted educators and docents (teen and adult) for all education experiences. The Education Programs Manager works collaboratively with members of the Learning, Engagement and Partnerships Team (LEAP) to fulfill a variety of educational needs including developing and implementing curriculum-based experiences for students, actively cultivating relationships with educators, schools, districts, and administrators, supporting the summer art camp program, and managing a Teacher Advisor Council and special programing for educators. This position is being offered as full-time or part time (20-34 hours). 
 
Essential Functions: 

General 

1. In partnership with the Director of Learning, Engagement and Partnerships (DoLEAP), review current Museum tour programs, developing ideas and content to enhance current tours and create new tours. Personally facilitate or schedule tour guides as needed. 

2. Responsible for developing, managing, recruiting, evaluating and coordinating training of contracted educators and docents (teen and adult) for all education experiences. 

3. Plan and execute tours to meet attendance goals. Responsible for all administrative aspects of tour programs including scheduling reservations, transportation reimbursement tracking of all data relevant to grant compliance, including tour participation and program expenditures. 

4. Work with the Studio Programs Manager to offer a set of art activity studio components for tour programs. 

5. Support the Studio Programs Manager in development of curriculum and execution of the Museum’s summer art camp program for children. Act as a second Camp Director, facilitating projects, supervising attendees, managing camp assistants and overall providing an excellent camp experience. 

Pre-K 

1. Develop and manage programs for infants 3-24 months and toddlers 2-4 years old. 
 
K-12  

1. Host annual Back to School Night for educators to share information on upcoming exhibitions, provide tours, and schedule visits.  

2. Develop and manage Teacher Advisory Council to develop curriculum content for education experiences.  

3. Work with the DoLEAP to provide special programs to educators, including opportunities for Act 48 professional development and special events/evenings and workshops just for teachers.   

4. Develop and implement all training and evaluation for educational tours for K-12 students. 

5. Provide educational outreach to area schools while actively seeking and recruiting new school districts to participate in both outreach and on-site educational programs. 

Other: 

1. Support local college partnerships through programs and tours.  

2. Supporting the LEAP team in program planning or execution when needed. 

3. Other duties as assigned. 

Minimum Qualifications: 

Full Time annual salary range $44,000 to $47,000 with a competitive benefits package. Part Time hourly range is $22.50 to $24.00. 
 To apply, please send cover letter and resume to careers@thewestmoreland.org. 
 
Employment offers are contingent upon satisfactory verification FBI fingerprint, PA Child Abuse (Act 33) and PA Criminal (Act 34) Clearances. 
 

The Museum is committed to creating a diverse work environment and is proud to be an equal opportunity employer. The Museum does not discriminate on the basis of race, color, religion, creed, sex, national origin, age, physical or mental disability, marital status, veteran status, gender identity or expression, or any other category protected under applicable federal, state, or local law. We encourage individuals of all backgrounds to apply.