The Westmoreland is looking to hire a Human Resource & Benefits Coordinator who will be responsible for providing human resource and administrative support to the Museum and direct all activities related to payroll, employment records, on-boarding and separation, and employee benefits. The Coordinator will draft and implement benefit guidelines and policies and procedures for the institution. Additionally, the Coordinator will assist the organization in reinforcing an inclusive and supportive culture grounded in cross-departmental collaboration. This position is part time and expected to work 25-30 hours per week.
Essential Functions:
Employee Benefits
1. Maintains employee records for benefits and payroll, vacation and sick time and directs implementation of new benefit programs and systems. Updates employee records as needed.
2. Directs and administers employee benefit programs such as health, dental care, eye care, worker’s compensation, wellness initiatives, and requested employee leave of absences. Manage benefits open enrollment period.
3. Work with the COO to forecast and budget for changes in benefits plans at fiscal year-end, strategizing for a competitive benefits package.
4. Administers the Museum’s 403(b) Plan and is the point person for employee questions.
Human Resources
1. Supports the employment function of the Museum from the new hire process, new employee onboarding and the separation of employees for a work force of approximately forty (40) employees.
2. Recruit for open positions by formatting job descriptions, posting positions and reviewing received resumes. Supports departments by scheduling and attending interviews, developing interview questions and collecting candidate feedback.
3. Develops and writes policies for the Museum. Provides guidance to management and staff regarding HR policies and practices and monitors compliance.
4. Maintains employee files.
5. Administers and supports management in the performance management process which consists of quarterly check-ins.
6. Keeps up to date on compensation and human resource policy trends by attending trainings when applicable and reading related materials.
Payroll
1. Process payroll on a bi-weekly basis. Monitors and reviews payroll changes for staff.
Other 1. Administer the Museum’s Volunteer and Internship Programs.
2. Assist with special projects as needed and perform other duties at the discretion of management as assigned.
Minimum Qualifications:
1. Bachelor’s degree or equivalent experience in an HR related field.
2. Minimum 3 years of progressive experience in all aspects of human resources preferred. A combination of education and experience will be considered.
3. Strong interpersonal and communication skills.
4. Must be able to work independently and in a collaborative team environment.
5. Strong computer skills in MS Office (Excel, Powerpoint, Word and Outlook).
6. Proven ability to multitask and prioritize with excellent follow through on projects.
7. Experience with ADP payroll system or similar HRIS system helpful.
8. Experience with 403(b) or 401K plan compliance helpful.
9. Valid drivers license and reliable transportation.
To apply, please send cover letter and resume to careers@thewestmoreland.org. Employment offers are contingent upon satisfactory verification FBI fingerprint, PA Child Abuse (Act 33) and PA Criminal (Act 34) Clearances.
The Museum is committed to creating a diverse work environment and is proud to be an equal opportunity employer. The Museum does not discriminate on the basis of race, color, religion, creed, sex, national origin, age, physical or mental disability, marital status, veteran status, gender identity or expression, or any other category protected under applicable federal, state, or local law. We encourage individuals of all backgrounds to apply.
